DATA PROTECTION NOTICE

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Your privacy is important to us. The Online Integrated System is committed to protecting the confidentiality, integrity, and security of all personal information provided by students, alumni, and other users.

Information Collection

We collect only the necessary information, such as personal details, academic records, and transaction history, to process and deliver the services you request. This data is securely stored and is accessible only to authorized personnel for legitimate academic and administrative purposes.ct.

Data Security

We do not sell, share, or disclose your information to third parties unless required by law or with your explicit consent. Appropriate technical and organizational measures are in place to safeguard your data from unauthorized access,alteration, or loss.

Changes to This Policy

By using this system, you agree to the collection and use of your information in accordance with this Privacy Policy. We reserve the right to update this policy to reflect changes in our practices or for legal compliance.

Title/Designation: Data Protection Officer
Address: Brgy. Doroluman, Arakan, Cotabato.

Privacy Policy was last updated on september 2, 2026

PRIVACY POLICY

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Introduction

Cotabato Foundation College of Science and Technology (CFCST) respects and values your right to privacy. This Privacy Policy explains how we collect, use, process, and protect your personal information in compliance.

Information We Collect

• Personal details such as full name, student number, birthdate, and contact information.
• Academic records including grades, enrollment history, and credentials.
• Transaction details for document requests, payments, and verification purposes.

Use of Information

The collected information is used exclusively for academic, administrative, and legal purposes such as:

• Processing and verifying document requests.
• Maintaining official student and alumni records.
• Compliance with requirements of CHED and other government agencies.
• Improving registrar services and system functionality.

Data Sharing and Disclosure

CFCST may share your information only with authorized entities and government agencies when legally required. The College will not sell, trade, or disclose your data to unauthorized third parties without your consent.

Data Retention

Records will be retained for as long as necessary to fulfill the purposes stated above or as mandated by law. Once the retention period lapses, records shall be securely disposed of.

Data Protection

CFCST implements organizational, technical, and physical security measures to safeguard all personal data against loss, unauthorized access, alteration, or misuse.

User Rights

In accordance with the Data Privacy Act, you have the right to:

• Access your personal information.
• Request correction of inaccurate or outdated data.
• Withdraw consent to processing, subject to legal and institutional limitations.
• File a complaint with the National Privacy Commission if your rights are violated.

Policy Updates

CFCST may update this Privacy Policy as necessary to comply with legal and institutional requirements. Changes will be posted on the system, and continued use constitutes acceptance of the revised policy.

Last updated: September 2, 2025