Introduction

Cotabato Foundation College of Science and Technology (CFCST) respects and values your right to privacy. This Privacy Policy explains how we collect, use, process, and protect your personal information in compliance.

Information We Collect

• Personal details such as full name, student number, birthdate, and contact information.
• Academic records including grades, enrollment history, and credentials.
• Transaction details for document requests, payments, and verification purposes.

Use of Information

The collected information is used exclusively for academic, administrative, and legal purposes such as:

• Processing and verifying document requests.
• Maintaining official student and alumni records.
• Compliance with requirements of CHED and other government agencies.
• Improving registrar services and system functionality.

Data Sharing and Disclosure

CFCST may share your information only with authorized entities and government agencies when legally required. The College will not sell, trade, or disclose your data to unauthorized third parties without your consent.

Data Retention

Records will be retained for as long as necessary to fulfill the purposes stated above or as mandated by law. Once the retention period lapses, records shall be securely disposed of.

Data Protection

CFCST implements organizational, technical, and physical security measures to safeguard all personal data against loss, unauthorized access, alteration, or misuse.

User Rights

In accordance with the Data Privacy Act, you have the right to:

• Access your personal information.
• Request correction of inaccurate or outdated data.
• Withdraw consent to processing, subject to legal and institutional limitations.
• File a complaint with the National Privacy Commission if your rights are violated.

Policy Updates

CFCST may update this Privacy Policy as necessary to comply with legal and institutional requirements. Changes will be posted on the system, and continued use constitutes acceptance of the revised policy.

1. Acceptance of Terms

By creating an account, accessing, or using this system, you agree to comply with these Terms and Conditions. If you do not agree, you must refrain from using the system.

2. User Responsibilities

You agree to use this system only for lawful purposes and in a manner that does not violate the rights of others. You are responsible for maintaining the confidentiality of your account credentials.

3. Data Privacy

The system collects and processes personal data in accordance with applicable data privacy laws. By using the system, you consent to the collection, storage, and processing of your information as outlined in our Privacy Policy.

4. Prohibited Activities

• Unauthorized access, alteration, or misuse of system data.
• Sharing your account with unauthorized users.
• Uploading malicious software or engaging in activities that may disrupt system operations.

5. System Availability

The institution strives to ensure continuous availability of the system but does not guarantee uninterrupted or error-free access. Scheduled maintenance and unforeseen issues may cause temporary downtime.

6. Intellectual Property

All content, software, and materials provided in this system remain the property of Cotabato Foundation College of Science and Technology (CFCST). Unauthorized reproduction or distribution is strictly prohibited.

7. Limitation of Liability

The institution shall not be held liable for any damages, losses, or inconveniences resulting from the use or inability to use the system.

8. Amendments

These Terms and Conditions may be updated from time to time. Users will be notified of any changes, and continued use of the system constitutes acceptance of the revised terms.

9. Contact Information

For inquiries or concerns regarding these Terms and Conditions, you may contact the Registrar’s Office of CFCST.